June 27, 2013
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Should you have a seating chart?

Whenever we talk to organizers, one of the common pains they have is developing a seating chart for an important event.

Still some people use their whiteboard with Sticky Notes or print the layout off and use different coloured pens to indicate where attendees can sit. That works, but there’s certainly a better way.

Some avoid the seating plan altogether and make their event “unassigned” seating. This sounds great in theory as it’s definitely less work for the event organizer, but you’re event won’t be as enjoyable if people have to wander around looking like they’re playing musical chairs.

Maybe that’s why I love InviteRight’s map – because it makes the seating plan clickable and makes is so easy to manage your guests’ requests.

When explaining the benefit of the map,  we use the example of a high school graduation banquet – all too often the teacher in charge is inundated with requests from their young grads who bought tickets in May only to be broken up with their “soul-mate” in June. If you don’t have a seating chart – and especially one that’s interactive like InviteRight – how are you going to manage the calls to be relocated?

I’ve put together four more reasons why you’re next event should have a floor map:

  1. Ensure your guests feel comfortable: One of the most important aspects – and maybe the hardest – is sitting the right guests in the right spots
  2. Table management: A seating chart guarantees that all your guests have places to sit and you don’t having gaping holes such as one table with three people and another with 12. It also ensures friends and family get to sit together.
  3. Smooth sailing: It will be a comfort to your guests to know exactly where they are sitting, especially if they came by themselves or don’t know very many people
  4. Think of the guests: You’ve spent months planning this event, a seating chart is a sure way to show your guests how much thought you’ve put into every detail, including their comfort.
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