InviteRight eliminates seating chart-induced headaches with its Interactive Map. If you want to move a guest, table or booth you can do so simply by clicking and dragging.

To find the individual guest you want to move:

If you know the table number where the group or guest is sitting:

• Click on the Table Number tab above the map. This changes the map view from seats available to show table number
• Click on the table number that your guests are at

To move guests or a group of guests:

• After identifying the table or guests, review the groups sitting at the table. Each registered group will show as an icon with three little people and each guest in that group will appear as an icon with 1 person.
• You can move either the entire group, or an individual person from one table/booth/team to another. Click and drag the group or individual.

TIP: contact the moved guests by re-sending the confirmation to any guests that you have moved; this will avoid any confusion on where they will be sitting on the day of the event.

Check out this visual cheat sheet to learn more about making your seating chart clickable. And if you want to learn how to add a guest to a full table, click here.

A common question from non-InviteRight users is what happens when guests RSVP or register for their event? Where does the information go?

One of the best features about using InviteRight is you have access to every guest response whenever you want it, simply by signing into your administration area. And guests are automatically send a confirmation email listing their RSVP/registration details.

After you have opened your event to registration, sign in to your Administration Area to view who has responded for each event created. From your admin area you can also:

1. View a summary of all the guests coming to your event
2. Add and edit details of each response
3. Sort, search, and export a report of your responses/registrations
4. View all the events and event forms you have created

For a more in-depth explanation of searching, sorting and filtering your guest responses, check out our FAQ page. And if you want to learn more about how to look like a hero to your finance people, read Eric’s blog on custom reporting.

When it comes to graduations and school events, InviteRight SchoolTools‘ membership list is key. Today we’ve introduced major improvements to this feature that will make graduation coordinators and event organizers look even smarter to their students and attendees.

In case you’re not familiar with what the membership list is or how it works — Typically schools will use the Membership List feature to limit the number of tickets sold at one time. By restricting the Student ID to only be used one time, the organizers ensure that only those eligible to attend the event or graduation ceremony are coming.

Another example of how the membership list can be used is to ensure that any outstanding student fees are cleared up with the school before the student is allowed to proceed with buying tickets for their grad banquet.

The membership list is also a great tool for giving discounts to volunteers or students who have done fundraising and for those events that involve free and paid tickets. Now that you’re caught up, here’s what’s new with the membership list:

• Ability to set organizer member holds and enter custom description of hold (reason for hold)
• For organizers – now your list loads 2x faster
• Improved filtering and searching capabilities
• Improved adding and editing existing members
• Membership discounts can now be applied incrementally based on how many times they use their ID

Hear an audio clip from a graduation coordinator at St. Francis Xavier High School in Edmonton that used the membership list feature to recover $70,000 in outstanding student fees. Click here to listen.

To learn more about adding and editing the membership list, read our FAQ pages which answer common questions or call us at 1-866-811-3144.

Who should learn this: Event Organizers & Assistants
Purpose: Make it easier to create questions with long text
How to: In the Create or Review stage, click and hold the textbox handle in the lower right hand corner. You can now stretch out your question text box!

For more information see the FAQ: 2.7. How do I stretch out a question textbox?

BEFORE STRETCHING

AFTER STRETCHING

Did you know that 400,000 is a hex color… OK, while it’s not something that you think of every day, it is comprised of 25.1% red, 0% green and 0% blue and for RGB fans its R:64, G:0, B:0. And while we do a lot with color (hint, it’s the basis for our next feature release), I share this because I was searching on Google for some interesting facts about the number 400,000 and the hex color was the first result.

As always, thanks to the associations, student groups, universities, colleges, boards, non profits and the rest of our loyal user base. And stay tuned for some interesting features, and if you have some feature ideas, don’t hesitate to share them with us…

Here’s to a half a million!

Recently I had the occasion to talk directly to some parents of high school students and asked for their frank opinion of putting certain events and activities online.

They were thrilled to see how easy it is to buy graduation tickets through InviteRight and they were pleasantly surprised, they said, to learn we can automate quite a few  that will make their life easier. These are typical parents who hate having to run back and forth to their kid’s school to pay fees.

Unfortunately I didn’t bring a notepad or tape recorder with me to get their exact quote but to sum up the conversations, they were excited. Having an online portal for parent-teacher interviews like InviteRight offers, would save help them stay organized

What the parents told me coincided what parents and students told us in our year-end survey. We asked 15,000 parents and students who used InviteRight in 2011/12, what other services or events would they like to see put online through InviteRight. Parent-teacher conferences was a popular answer.

InviteRight’s Meeting Scheduler integrates easily with Outlook, Google Calendar and Facebook and teachers can easily manage the parent conference process from their desk or even their smartphone.

As for teachers — instead of spending hours on the phone leaving messages or sending mass emails, make your communications more meaningful by tailoring the email to a specific group or even one person with InviteRight.

We would be glad to show you how this works or give you pricing — to contact us email sales@eventiq.com. If you just want to try us out once, then be our guest.

Successful trade shows require more than a great booth with engaging personalities greeting people as they walk by. For most companies it all begins with picking the right booth location.

As the organizer, you want to give your sponsors and vendors the best possible experience. And even though you try to accommodate everyone’s requests, sometimes two competing vendors are placed side-by-side, making for an awkward situation.

For more information on exhibitor booth sales and the interactive map, check out our newsletter. And for a great tutorial on how to your exhibitors purchase booths through InviteRight, watch this video.

As a marketing coordinator, I come across smorgasbords of registration processes for conferences and trade shows.

What I find often leaves me perplexed and confused; Some associations and event planners are still using fax and phone registrations, while others use a strange hybrid of online registration with paper forms that send you invoices a month later.

What I find so compelling  is that our InviteRight software can handle registrations and ticketing for all kinds of conferences and trade shows in one single streamlined process (we’ve done thousands!). We even have an interactive floor map which allows sales staff to instantly pick their booth locations within the exhibition hall.

Check out this YouTube Video, Mitch (our talented graphic designer) created on how you will look like a hero to your clients and guests with InviteRight.  Registering for conferences and trade shows have never been so easy!

If you want more information on the benefits of online registration for your booth sales, email us at sales@eventiq.com , and we will send you some case studies from our experience with thousands of these events.

If you want an invitation that is a little fancier than Facebook, and without giving up your friend’s or colleague’s information, InviteRight’s powerful template system lets you pick from a huge variety of color schemes and pre-made banners that make invitation setups a breeze.

We even give you the flexibility of using your own graphics, logos, and colours, so you can design your invitations according to your own unique style.

Despite having stressful “day jobs,” many InviteRight users are actually graphic design gurus that create their own invitations because we make it simple for them. Read our guide on how to start creating your eye-catching invitations.

If you have more questions about invitations or InviteRight in general, email us.

Maybe your event isn’t a reception for Kate and Willy, but to you, the event you’re planning is just as important as having a future king and queen for dinner. So what happens when someone attending your sold-out event requests a table switch…

How do you fit the extra person in at a table that is already full?  InviteRight makes adding people to your event and moving people from table-to-table much simpler than a manual process.

With a couple of clicks you can move a guest to a another table, or add them to a full table. Learn more about the interactive map here.

Some of you reading this blog will need some convincing. Why not schedule a demo, sign up for a trial account, or ask about Free Party Invites for 30 people or less. In our experience, once someone has used InviteRight they want to keep using it.